Which authorities need to be informed about your move abroad?

Moving Abroad: Reporting to the Municipality

Anyone moving from the Netherlands to another country is legally obliged to report this to their municipality. This notification is essential for correctly updating the Personal Records Database (BRP) and prevents problems with taxes, health insurance, pensions, or voting rights.
Whether it's a temporary move or permanent emigration: the municipality is the first and most important point of contact when leaving the Netherlands.

1. The legal obligation

According to the Municipal Personal Records Database Act (Wet BRP), anyone residing abroad for at least eight months per year must deregister with the Dutch municipality where they are currently registered.
This obligation applies to:

• Dutch nationals emigrating to another country;
• Foreign nationals leaving the Netherlands permanently;
• Families or partners moving together.

The municipality processes this deregistration in the BRP and registers the new country of residence. This change is automatically communicated to various government agencies, such as the Tax Administration, the UWV (Employee Insurance Agency), and the Sociale Verzekeringsbank (SVB - Social Security Bank).

2. When the notification must be made

The notification must be submitted from five days before the departure date up to and including the day of departure.
Reporting too early is not allowed, as deregistration may only take place if the departure falls within this period.

Example:
If you are departing on June 15th, you can report the move starting from June 10th.

A late notification may lead to administrative problems, such as incorrect tax assessments or loss of insurance coverage.

3. How to report the move to the municipality

There are three ways to report your move abroad:

1. In person at the town hall counter
• Report to the Civil Affairs department with a valid ID.
• In many municipalities, this is only possible by appointment.
• The official registers the new country of residence and the departure date.
2. In writing
• Some municipalities accept a written notification by mail, with a copy of proof of identity.
• This is especially the case when an entire family is moving, and not everyone can appear in person.
3. Online via DigiD
• More and more municipalities offer the option to report emigration digitally via their website.
• Logging in with DigiD is required for this, and sometimes additional information is needed, such as a foreign address.

After processing, you will receive a confirmation of deregistration and the date on which it takes effect.

4. De-registration from the Personal Records Database (BRP)

After reporting to the municipality, you will be officially de-registered from the BRP.
This means:

• You are no longer a resident of the Netherlands.
• Your personal details will be kept in the Register of Non-Residents (RNI).
• You will keep a BSN number, which remains usable for contact with Dutch authorities (such as the Tax Administration, UWV, or pension funds).

The municipality will automatically forward your details to:

• The Tax and Customs Administration (for emigration and any tax return);
• The Social Insurance Bank (SVB) (for AOW and child benefit entitlements);
• The Health Insurance Authorities (for termination or adjustment of the policy);
• Any other government organizations that use your address for correspondence.

5. Moving of multiple people or families

When multiple family members move abroad, it must be recorded who is deregistering.

• Everyone aged 18 or older must report this in person or authorize in writing.
• Parents or guardians may report the move for minor children.
• If only one family member moves away, the address of the remaining partner or children remains active in the BRP.

In unclear situations – for example, in case of divorce or temporary emigration – the municipality may request proof, such as rental or employment contracts abroad.

6. Proof of deregistration

After processing the notification, you can request a "Proof of deregistration" from the municipality.
This document is often requested by foreign authorities in cases of:

• applying for a residence permit;
• registering with the municipality in the new country;
• opening a foreign bank account;
• arranging international insurance.

Proof of deregistration is usually free or available for a small fee.

7. Consequences of Deregistration

Deregistering with the municipality has direct consequences for various arrangements:

• Health insurance: Your Dutch health insurance will expire. You must take out international or local insurance yourself.
• Taxes: You often have to fill in an M-form (migration tax return) when you leave.
• Allowances: Rent allowance, healthcare allowance and childcare allowance stop as soon as you no longer live in the Netherlands.
• Voting rights: You remain eligible to vote for the House of Representatives, but you must register as a voter abroad.

Anyone who fails to unsubscribe runs the risk of incorrect charges or double insurance premiums.

8. Temporary relocation or stay abroad

Not every move abroad leads to deregistration.
If you stay outside the Netherlands for less than eight months per year, you formally remain a resident and do not need to deregister.
In that case, you must ensure that:

• the municipality has an accessible postal address;
• your taxes, insurances, and benefits remain correctly registered.

If it later appears that your stay is structurally longer, an official deregistration must still follow.

9. Return to the Netherlands

Upon return, you must re-register with the municipality of your place of residence.
You will then be included again in the Personal Records Database (Basisregistratie Personen).
For this, you will need:

• a valid identity document;
• proof of residential address (rental agreement or proof of ownership);
• if applicable, your proof of deregistration from abroad.

The municipality will then reactivate your BSN registration as a resident.

10. Conclusion

Reporting to the municipality is the first and most essential step when moving abroad.
The municipality ensures that your departure is legally and administratively recorded correctly, and that other authorities are automatically informed.

Anyone who fails to do this in a timely manner risks administrative errors that can later lead to problems with taxes, insurance, or social security.
A well-prepared emigration therefore always begins with timely notification of the municipality of departure.

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• In the Netherlands, you only pay tax on the income or assets that you continue to have here (e.g. a house, pension or company).
• Income you earn abroad is usually taxed in your new country of residence (depending on the tax treaty between the Netherlands and that country).

• It covers the period before and after your emigration.
• You must declare income, assets and deductible items up to the date of departure.
• From the date of departure, you only declare Dutch income.
• The form is more extensive than a normal tax return.

• January 1 to June 30: domestic tax liability;
• July 1 to December 31: foreign tax liability.

• Healthcare allowance
• Rent allowance
• Childcare allowance
• Child-related budget

• you live in an EU or EEA country, or in Switzerland;
• you still work in the Netherlands and are socially insured;
• your partner continues to live in the Netherlands.

• Income from Dutch jobs or pensions;
• Real estate in the Netherlands (such as a home or rented property);
• Income from a Dutch business or permanent establishment;
• Shareholdings in Dutch companies (with a stake of ≥5%).

• If you live in Belgium or Germany, your pension is often taxed partly in the Netherlands and partly in your country of residence.
• When moving outside the EU, the Netherlands may continue to levy more tax on assets or income that originate here.

• the M-form;
• outstanding assessments or refunds;
• pension levies or income tax.

• My Tax Authority → “Change of correspondence address”;
• or in writing to the Belastingdienst Buitenland, Postbus 2865, 6401 DJ Heerlen (Netherlands).

• maintain a valid Dutch address;
• continue to comply with reporting obligations;
• continue to report allowances and income.

• You usually continue to accrue State Pension (AOW) rights as long as you are socially insured in the Netherlands.
• In the event of long-term emigration, the accrual of State Pension (AOW) stops, unless you remain voluntarily insured.
• The Tax Administration uses your departure details to determine whether you are still liable for contributions.

• still own a Dutch home (box 3);
• have income from rent;
• maintain a company or investments in the Netherlands;
• still receive allowances.

• Report your departure via the municipality — this information is automatically sent to the Tax and Customs Administration.
• File an M-form in the year of departure.
• Always provide your foreign address.
• Check whether you are still liable for tax on Dutch income or assets.

Moving abroad: notification to the Social Security Bank (SVB)

When you move abroad, it not only affects your tax liability but also your social security rights. The authority that manages these rights in the Netherlands is the Social Security Bank (SVB).
The SVB is responsible for implementing legal regulations such as the AOW (old-age pension), child benefit, ANW (survivor's benefit), and personal budgets (PGBs).

Moving abroad must therefore always be reported to the SVB. This is to assess whether you are still entitled to these benefits or insurances, and whether you can possibly remain voluntarily insured.

1. Automatic notification from the municipality

When you report your move abroad to the municipality, this information is automatically forwarded to the SVB via the Personal Records Database (BRP).
The SVB will then receive the date of departure, the country of destination, and your new status as a non-resident.

Nevertheless, it is wise to contact the SVB yourself as soon as you move abroad. This way, you can immediately address any questions about your benefit, child benefit, or insurance situation and prevent payment interruptions.

2. Effect of emigration on your AOW accrual

The AOW (General Old Age Pensions Act) is a basic pension for people who live or work in the Netherlands.
Everyone who lives in the Netherlands automatically accrues AOW – 2% per insured year, with a maximum of 100% after 50 years.

When you emigrate, this accrual may stop.

• As soon as you no longer live in the Netherlands and are no longer insured, you will no longer accrue AOW pension.
• This will lead to a lower AOW benefit later on (2% less per year of non-insurance).
• If you continue to work abroad for a Dutch employer, you may sometimes remain insured.

Example:
You move to Spain at the age of 45 and live there for 10 years without voluntary insurance. Then you will miss 10 x 2% = 20% of your future AOW pension.

The SVB assesses individually whether the insurance continues or can be continued.

3. Voluntary continuation of AOW and ANW insurance

The SVB offers the possibility to remain voluntarily insured for the AOW and ANW after emigrating.
This can be useful if you temporarily live or work abroad but wish to return to the Netherlands later.

Conditions for voluntary continuation:

• You were insured in the Netherlands in the 12 months prior to departure.
• You register with the SVB within 1 year of departure.
• You pay a monthly premium (depending on age and income).

The premium is usually between €600 and €800 per year per person, but varies depending on income and duration of insurance.

Voluntary insurance prevents gaps in your AOW accrual and guarantees survivor benefits via the ANW.

4. Child Benefit and Child-Related Budget upon Emigration

If you have children, moving abroad can affect your child benefit and the child-related budget.

Child Benefit (via the SVB):

• You retain the right only if you live in an EU/EEA country or in a country with which the Netherlands has a social security agreement (such as Switzerland, Turkey, Morocco, or the USA).
• The amount of the benefit usually remains the same, unless the child lives in a country with lower living costs (in which case a lower “country of residence factor” may be applied).

Child-related budget (via the Tax and Customs Administration/Benefits Office):

• This stops in most cases as soon as you leave the Netherlands, unless your partner continues to live or work in the Netherlands.

The SVB regularly checks whether the children's place of residence and stay still meet the conditions.

5. Survivor Benefit (ANW)

The General Survivor Benefit Act (ANW) provides a benefit to partners or children of someone who dies.
Specific rules apply when emigrating:

• You remain insured as long as you live or work in the Netherlands.
• After departure, the insurance automatically stops, unless you remain voluntarily insured with the SVB.
• If you already receive an ANW benefit, it can usually be continued abroad, provided you move to a country with a social security treaty.

If you move to a country without a treaty, the benefit may (partially) lapse. The SVB assesses this on a country and case-by-case basis.

6. Personal Budget (PGB)

If you receive a PGB for care, moving abroad may affect the payment.

• If you move within the EU/EEA, the PGB can in some cases be continued.
• Outside the EU, the arrangement almost always lapses.

The SVB, which pays out the PGB, must be informed before departure. This way, it can be determined in time whether the care abroad still falls under Dutch legislation.

7. Working abroad: insurance status

Whether you remain socially insured in the Netherlands depends on where you work and which legal system applies:

• If you work abroad for a foreign employer, you are usually subject to the social security system of that country.
• If you work abroad but remain employed by a Dutch employer, you can often remain insured in the Netherlands via an A1 certificate.
• If you work in multiple EU countries, European Regulation 883/2004 determines which country is primarily responsible for your social security.

The SVB can make a formal ruling on this and, if necessary, issue an insurance certificate.

8. How to report the move to the SVB

The report can be made in three ways:

1. Automatically via the municipality – as soon as you deregister from the BRP;
2. Online via MijnSVB.nl – with DigiD (if still active after departure);
3. In writing or by telephone – via the SVB's International Affairs department.

When reporting, you must state:

• the date of departure;
• the new country and address;
• whether you will be working there or not;
• whether you receive an AOW, ANW, or child benefit.

The SVB will then assess your insurance position and any benefit entitlements.

9. Correspondence and postal address

As soon as you live abroad, you will usually receive mail from the SVB digitally via MijnSVB or by e-mail.
If you want to continue receiving mail at a Dutch address (for example, via family), you can provide a postal address in the Netherlands. This prevents official documents or payment messages from getting lost.

Please note:
A postal address is not a residential address. You will remain formally deregistered from the Netherlands, but communication will be simpler.

10. Conclusion

Reporting your move to the Social Insurance Bank (SVB) is an essential step in the emigration process.
The SVB will assess whether you:

• remain insured for AOW and ANW;
• retain entitlement to child benefit;
• are eligible for voluntary insurance;
• may continue to receive benefits abroad.

Failure to report this may put you at risk of:

• loss of accrued rights;
• unjustified payments that are later reclaimed;
• gaps in AOW accrual.

Timely notification ensures the correct continuation of your rights and prevents financial setbacks.

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Moving abroad: notification to your health insurer

Moving abroad has direct consequences for your health insurance and your premium.
In the Netherlands, everyone is required to be insured under the Health Insurance Act (Zvw). However, as soon as you no longer live or are socially insured in the Netherlands, this obligation may lapse.
Therefore, when emigrating, you must always inform your health insurer so that your coverage and insurance status can be correctly adjusted.

Reporting in a timely manner prevents you from paying too much premium or remaining insured incorrectly, and ensures that you are not uninsured abroad.

1. The legal basis: health insurance and residency

Dutch health insurance is linked to residency and the obligation to be insured.
Anyone who lives in the Netherlands or receives wages from which a premium for the Health Insurance Act is withheld must take out basic insurance.

If you move abroad, this obligation usually ceases to apply when:

• you no longer live in the Netherlands (deregistration from the BRP);
• you no longer work for a Dutch employer;
• you are no longer socially insured in the Netherlands.

From that moment on, you are therefore no longer insured through Dutch health insurance and must make other arrangements in your new country of residence.

2. Automatic notification via the municipality and SVB

When you deregister with the municipality, that information is automatically shared with the Sociale Verzekeringsbank (SVB).
The SVB then assesses whether you are still socially insured in the Netherlands.
Based on that assessment, your health insurer receives a signal whether you should remain insured or not.

Important:
This automatic deregistration can take several weeks.
It is therefore advisable to contact your health insurer yourself as well as soon as you know when you are leaving. This way, you prevent the insurance from continuing unnecessarily or being terminated without you having arranged new coverage.

3. When your Dutch health insurance expires

Your Dutch health insurance does not automatically end when you leave.
You must take action yourself as soon as you:

• stay abroad for more than eight months a year;
• move there to live and work;
• or take out foreign health insurance.

The health insurer will ask for:

• the exact departure date;
• the country of destination;
• and sometimes proof of enrollment or work abroad.

Based on this, your policy will be terminated on the departure date. Any overpaid premium will be refunded.

4. When your Dutch insurance (partially) remains valid

There are situations where, despite emigrating, you can continue to be covered by Dutch health insurance. This depends on where and for whom you work:

1. You work abroad for a Dutch employer
• You usually remain socially insured in the Netherlands.
• You keep your health insurance, but sometimes with a foreign health insurance card or supplementary arrangement.
2. You live in an EU or EEA country or Switzerland
• Within the EU, the healthcare system is harmonised by Regulation (EC) No 883/2004.

• In exceptional cases, you can remain co-insured, for example, if your partner continues to live in the Netherlands and is socially insured.

In these situations, a Health card for treaty beneficiaries is often used, which gives you the right to medical care in your country of residence.

5. Healthcare abroad through treaty law (Health Insurance Board Netherlands)

When you move to an EU or EEA country, you may be eligible for so-called treaty law.
This means that you retain the right to medical care in your country of residence, paid for by the Netherlands.

This is implemented through the Health Insurance Board Netherlands (ZIN).
You register as entitled under treaty law using form S1 (or E121).
ZIN then settles the healthcare costs between the Netherlands and the country of residence.

Characteristics of entitlement under treaty law:

• You are retired or receive a Dutch benefit.
• You live in an EU/EEA country or Switzerland.
• You pay a contribution to the Zorginstituut instead of a health insurance premium to a Dutch insurer.
• You receive care according to the rules of your country of residence.

The health insurer will be automatically informed as soon as you are treaty-entitled.

6. What to do before departure

The following steps are important for a smooth transition:

1. Contact your health insurer
• Provide the planned departure date.
• Ask if your insurance continues or stops.
• Inquire about your coverage in the period between departure and arrival in the new country.
2. Request the S1 form if necessary from the Dutch Health Care Institute (Zorginstituut Nederland).
• This is required for treaty-eligible situations within the EU/EEA.
3. Take out foreign insurance in good time.
• Check which health insurance is mandatory in your new country of residence.
• Compare the coverage with the Dutch standard (basic and supplementary care).
4. Check travel or temporary insurance
• If there is a short period without coverage, temporary travel insurance with medical coverage can be a solution.

7. When your insurance continues during a temporary stay

If you are only temporarily staying abroad, for example for work or study, you can usually keep your Dutch health insurance.

Examples:

• You are studying abroad for a year (exchange or internship).
• You are temporarily working for a Dutch company in another country.
• You are staying abroad for less than eight months.

In these cases, the health insurance remains valid, but note:

• Reimbursement for healthcare abroad is usually limited to Dutch rates.
• You can take out additional cover for medical repatriation or higher costs.

It is advisable to have this confirmed in writing by the insurer in advance.

8. Consequences of not reporting your move

If your move is not reported (on time):

• you continue to pay premiums unfairly, while you are no longer insured;
• you cannot claim reimbursement for healthcare costs;
• you run the risk of back payments or recovery of allowances;
• a period may arise in which you are uninsured.

The Dutch Health Insurance Act does not provide for retroactive coverage: if insurance is missing, any medical costs will be entirely at your own expense.

9. Correspondence and contact after emigration

Once your health insurance has been terminated or adjusted:

• you will receive a confirmation with the termination date;
• you can still submit claims or statements within a certain period;
• you must report changes in contact details to the insurer or the Health Insurance Institute.

Many insurers offer digital access via My [Health Insurer], which also allows you to view or download documents from abroad.

10. Conclusion

Reporting your move to your health insurer is an essential step when emigrating.
It determines whether your Dutch health insurance remains valid, ends, or is converted to treaty rights via the Dutch National Health Care Institute.

In summary:

• Always report your departure directly to your health insurer.
• Check if you are still socially insured via the SVB or employer.
• Request an S1/E121 form if applicable.
• Take out appropriate foreign or international health insurance before departure.

Timely and correct reporting prevents double premiums, insurance gaps, and unexpected medical costs.

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Moving abroad: notification to pension funds and pension insurers

When you move abroad, it is important to also notify your pension fund or pension insurer.
Moving abroad has consequences for the payment of your pension, the accrual of rights, and the taxation of future benefits.
Although many authorities are automatically notified via the Personal Records Database (Basisregistratie Personen - BRP), this is not always the case for pension funds.
An active notification prevents correspondence, payments, or tax processing from going wrong.

1. Why reporting to the pension fund is important

Your pension fund or insurer uses your address details for:

• sending annual statements and pension specifications;
• communication about pension growth and benefits;
• tax deduction and withholding of payroll tax;
• checking country of residence factors and treaty tax;
• payment to foreign accounts.

When you move abroad, many of these elements change.
Correct registration prevents pension payments from being interrupted or you from paying double tax.

2. Automatic notification via the municipality — limited applicability

After deregistration with the municipality, your details will be shared with government agencies such as the Tax Administration and SVB, but not by default with pension funds.
Therefore, you must inform your pension provider yourself about:

• your new address;
• the country of residence;
• the departure date;
• and, if applicable, your new bank account.

Do this separately for all pension providers (e.g. ABP, PFZW, PME, PMT or insurers such as Aegon, Nationale-Nederlanden or Zwitserleven).

3. Consequences for the accrual of pension rights

Whether your pension accrual continues after emigration depends on your work situation:

• You continue to work for a Dutch employer
  Then you will usually continue to participate in the same pension fund. Your employer will continue to withhold pension contributions, regardless of your country of residence.
• You start working for a foreign employer
  Then participation in the Dutch pension fund stops. Your accrued rights remain, but new accrual takes place in the pension system of the new country.
• You are no longer working (e.g. retirement or temporary stay)
  Then the pension already accrued is retained, but without further growth.

Your pension fund will keep these accrued rights until your retirement date.

4. Taxation of pensions abroad

The Netherlands generally levies wage tax (tax) on pensions built up here.
When emigrating, tax liability depends on the tax treaty between the Netherlands and your new country of residence.

Two situations:

1. Tax in the Netherlands
• The Netherlands withholds payroll tax on your pension benefit.
• This applies especially to countries without a tax treaty or with agreements where the Netherlands retains the right to tax.
2. Tax in your country of residence
• The Netherlands applies an exemption and no longer withholds tax.
• You pay tax in the country where you live and file your tax return.

To avoid double taxation, you may need to apply for a “Declaration of Residence Abroad” or a “Declaration of Exemption from Wage Tax” from the tax authorities.

5. International bank account and payout

When you move abroad, your pension fund can pay your pension directly into a foreign account.
To do this, you must:

• provide an IBAN or international bank account number (sometimes also BIC code);
• take into account any exchange rate costs or longer processing times;
• check whether the pension fund has a minimum amount for foreign payments.

Some pension funds advise temporarily keeping a Dutch bank account until the foreign payment is fully operational.

6. Annual statements and correspondence

After emigrating, the pension fund will continue to send documents annually, such as:

• pension statements (UPO);
• annual statements for tax purposes;
• specifications of gross/net benefits.

These documents are usually offered by e-mail or via a digital portal.
Check if you retain access to My [Pension Fund] from abroad.
If your DigiD expires, it is advisable to arrange alternative login methods or correspondence by e-mail.

7. Pensions and social security abroad

Many countries have their own rules for pension accumulation and social security.
If you emigrate long-term, it may be advisable to:

• join the local pension system;
• take out voluntary supplementary pension insurance;
• retain the value of your Dutch pension instead of transferring it.

A transfer of value from a Dutch to a foreign pension is possible, but complex.
The pension fund assesses whether the receiving system is equivalent to the Dutch system.
Strict requirements from De Nederlandsche Bank (DNB) and the Authority for the Financial Markets (AFM) apply.

8. Voluntary continuation of pension accrual

In exceptional cases, you can voluntarily continue your pension accrual after leaving the Netherlands.
This applies particularly to employees who work abroad temporarily, for example within an international group.

Conditions:

• You were a participant in the pension fund immediately before leaving.
• You report the continuation within 9 months of leaving.
• You pay the full premium yourself (the employer does not contribute).

This option prevents a gap in your pension buildup during a temporary period abroad.

9. Pension benefit and death abroad

In case of death abroad, it is important that the pension fund is informed in time.
The Dutch death registration stops after deregistration from the BRP.
Survivors must then report this themselves to the pension fund, so that:

• benefits can be stopped;
• any partner or survivor pensions can be granted.

Some pension funds require an official foreign death certificate for this.

10. How to report the move to your pension fund

You can report the move in three ways:

1. Via the online portal of your pension fund or insurer (such as MijnABP, MijnPFZW or MijnAegon);
2. In writing – send a letter stating your new address, country of residence, and departure date;
3. By phone or email – they often ask for confirmation on paper or via the portal.

Always state:

• your customer number or participant number;
• your new address and country;
• a valid email address;
• your IBAN or foreign bank account;
• any change in marital status (partner, marriage, divorce).

11. Check your pension overview before departure

Before departure, it is advisable to request a complete overview of all your pension schemes via mijnpensioenoverzicht.nl.
This way, you will know which funds you are an active or dormant participant in, and you can inform each fund individually about your move.
This prevents pension rights from getting lost or letters being sent to old addresses.

12. Conclusion

Moving abroad has
significant consequences for your pension.
By informing your pension funds and insurers in a timely manner, you will prevent:

• interruption of payments;
• tax complications with double taxation;
• missed communication or documents;
• delay in payment abroad.

In summary:

• Report the move directly to each pension fund or insurer.
• Check your tax status (Netherlands or country of residence).
• Provide a valid foreign address and bank account.
• Check the possibility of voluntary continuation during temporary stays.

A well-prepared notification ensures that your pension is paid out safely, correctly, and on time – wherever you live in the world.

Via jeofferte.nl you can not only compare moving companies, but also find expert guidance for the administrative aspects of international moves, including communication with pension funds and financial institutions.

• legal identification (KYC procedures: Know Your Customer);
• tax reporting to foreign tax authorities;
• correct processing of payments and policy costs;
• communication about mortgages, loans and insurance conditions.

• your new foreign address;
• the country of residence and any tax identification numbers (TIN or NIF);
• your Dutch or foreign telephone number;
• a valid proof of identity (copy of passport or ID card).

• receiving Dutch income (pension, rental income, dividend);
• paying outstanding tax assessments;
• automatic direct debits (such as ongoing insurance or mortgage payments).

• The bank must register the new foreign address.
• The origin of deposits must remain traceable (Wwft rules).
• The account may not be used for business or tax activities in high-risk countries.

• The mortgage interest relief may lapse if the property is no longer your main residence.
• You must remain reachable for communication and payment from abroad.
• When selling the property from abroad, banks may request additional documents or powers of attorney.

• Foreign tax may be due on foreign interest or assets.
• The Tax and Customs Administration receives information via international data exchange (CRS).

• your foreign tax residence country(ies);
• your foreign tax identification number (TIN);
• and sometimes proof of tax registration in the new country.

• contents, building and liability insurances;
• car insurances;
• life and term life insurances;
• travel, legal assistance and funeral insurances.

• whether the policy remains valid in your new country of residence;
• whether an international or expat variant is available;
• whether the premium or coverage changes due to the move.

• health insurance according to local legislation;
• personal liability insurance (AVP);
• home insurance if you buy property there;
• car insurance for vehicles with local license plates.

• Double taxation may occur when emigrating to a country without a tax treaty.
• Benefits may be taxed in the country of residence or in the Netherlands.
• Some insurers require a foreign tax identification number (TIN) for tax reporting.

• internet banking or digital customer environments;
• a valid e-mail address for official correspondence;
• secure identification methods (such as tan codes, app or reader).

• Inform your bank and insurers of your new address and country of residence in good time.
• Check whether your accounts or policies can remain active.
• Provide your foreign tax identification number (TIN) for CRS reporting.
• Take into account possible restrictions for non-EU countries of residence.
• Take out new (local or international) insurance policies if necessary.

Moving abroad: notification to employer or benefit agency

Moving abroad not only has administrative and tax consequences, but also affects your employment contract or benefit rights.
Therefore, it is essential to inform your employer or benefit agency in a timely manner.
Whether you are temporarily living abroad, emigrating completely, or continuing to work for a Dutch company from abroad — the employer and any benefit agency (such as UWV, SVB or municipality) need to know where you are staying and under which social security system you fall.

1. Why reporting to employer or benefit agency is mandatory

An employer or benefit agency needs your current place of residence and stay for:

• correct payroll administration and tax payment;
• determination of social insurance obligation (AOW, WW, WIA, Zvw);
• payment of salary, pension or benefit;
• contact about contract changes, sick leave or disability;
• compliance with laws and regulations regarding cross-border work.

Incorrect registration can lead to errors in payroll tax, termination of benefits or loss of rights within the Dutch social security system.

2. Notify the employer of the move

When you move abroad as an employee, you are required to notify your employer or HR department in writing.
Clearly indicate:

• your new country of residence and address;
• the date of departure;
• whether you will continue to work for the Dutch company;
• whether you will work, study or reside temporarily abroad.

The employer then assesses in consultation with the payroll administration and the Tax and Customs Administration whether you:

• remains insured for social security benefits in the Netherlands;
• continues to pay income tax in the Netherlands;
• or that your tax liability shifts to the new country of residence.

3. Working abroad for a Dutch employer

When you move, but remain employed by a Dutch employer, this may constitute cross-border employment.
The main consequences:

• You can remain socially insured in the Netherlands via an A1 certificate (proof of insurance obligation).
• Your employer will continue to withhold Dutch payroll taxes.
• You usually remain a participant in the Dutch pension fund.

The condition is that the work is mainly (usually more than 25%) performed in the Netherlands or that your employer remains established in the Netherlands.

When working abroad structurally, the employer may be required to:

• register as a foreign employer;
• pay local payroll taxes and social security contributions in the country of residence;
• or adapt the employment contract to foreign labor law.

The employer usually consults with the Tax and Customs Administration/Office Abroad or an international payroll administrator about this.

4. Temporary secondment or posting

In the case of temporary posting (secondment) abroad – for example, within an international group or for a specific assignment – the employee usually remains socially insured in the Netherlands.
The employer applies for an A1 certificate from the Sociale Verzekeringsbank (SVB).

Characteristics of secondment:

• The assignment lasts a maximum of 24 months (extension possible up to 5 years).
• The employee remains formally employed by the Dutch employer.
• The Dutch social security (AOW, WW, Zvw, WIA) remains applicable.
• The employer remains responsible for salary, tax and pension.

After the secondment period, it will be assessed whether the insurance can be continued in the Netherlands or transferred abroad.

5. Emigration and termination of employment

In the event of a permanent move abroad, the employment contract usually ends.
The employee then also loses:

• the Dutch insurance obligation;
• the accrual of employee insurance;
• and possibly the right to unemployment benefits (WW) or disability benefits (WIA) in the event of later unemployment or illness.

The employer processes the deregistration in the payroll administration and reports this to the Tax Authorities and UWV.
When emigrating to an EU/EEA country, certain rights can be taken along or transferred via European coordination regulations.

6. Report relocation to benefit agencies (UWV, SVB, municipality)

If you receive benefits, you must always ask for permission in advance to move abroad or reside there temporarily.
The rules vary per benefit:

Failure to report your departure can lead to:

• termination or recovery of benefits;
• accusation of benefit fraud;
• loss of accrued rights.

7. Working or receiving benefits within the EU

Within the European Union, special rules apply to employees and benefit recipients who move across borders.
The European Regulations 883/2004 and 987/2009 ensure:

• transferability of social security rights (AOW, WW, WIA, healthcare);
• coordination between authorities of different countries;
• avoidance of double premium payments or loss of rights.

When moving within the EU, forms such as U1, U2 or E301 may be required to transfer benefit or employment periods.

8. Communication and documentation

Both employers and benefit agencies require written confirmation of your departure.
It is advisable to collect the following documents before departure:

• proof of deregistration from the municipality (BRP);
• copy of the employment contract or termination agreement;
• correspondence with the Tax Authorities regarding emigration;
• any A1 certificate (secondment) or E-forms (EU relocation).

Make sure these documents are stored digitally, so that they are easily available later when re-registering or when authorities have questions.

9. Contact during stay abroad

Remain reachable for correspondence from your employer or benefit agency.
Preferably use:

• a digital portal (Mijn UWV, Mijn SVB, MijnOverheid);
• a foreign postal address;
• or an authorized representative in the Netherlands who can receive your mail.

In case of illness, reintegration or continuation of a benefit, institutions can carry out a check abroad or have a medical reassessment done through international cooperation agencies.

10. Conclusion

Reporting your move to your employer or benefit agency is essential to prevent wages, benefits or rights from expiring.
Any form of income from the Netherlands — salary, pension or benefit — must be correctly registered in relation to your new country of residence.

Summary:

• Inform your employer or HR department immediately upon emigration.
• Check if you remain socially insured in the Netherlands (A1 certificate).
• When emigrating, request permission from UWV or the municipality if you are receiving benefits.
• Within the EU, you can sometimes temporarily take your benefits with you.
• Record everything in writing and store evidence digitally.

Timely and correct notification prevents loss of rights, fiscal complications or recovery claims.

Via jeofferte.nl you can not only compare moving companies that specialize in international moves, but also find reliable information about the administrative steps involved in emigration — so that in addition to the practical side, you also professionally arrange the labor law and social security aspects.

• the registration can be officially terminated;
• compulsory education (for minors) is correctly deregistered;
• diplomas, grade lists or references can be provided;
• financial arrangements (such as student finance or public transport card) can be adjusted;
• contact details remain up-to-date for administrative or diploma purposes.

1. Inform the school at least a few weeks before departure.
2. Provide written proof of departure (such as a copy of deregistration from the Personal Records Database or flight tickets).
3. The school reports the departure to the municipal compulsory education officer.
4. The municipality terminates compulsory education in the Netherlands once the child is officially deregistered.

• process the deregistration administratively;
• deregister the student with DUO (Education Executive Agency);
• provide or send a transfer file to the new foreign school (with the permission of parents/guardians).

• Deregister in time via Studielink or the student administration.
• Complete any outstanding exams or administrations before departure.
• Request an overview of credits earned or an official transcript.
• Check whether diplomas are issued digitally or need to be collected physically.
• Also report the new contact address (email or postal address) for future correspondence.

• Report your stay abroad to the international coordinator of your program.
• Ask about the required documents (e.g. Learning Agreement, internship contract, or declaration for insurance).
• Check if you are still insured through your Dutch health insurance (usually within the EU).
• Inform DUO if you are temporarily staying outside the Netherlands while retaining student finance.

• continuity in learning material and language development;
• easy return to the Dutch education system;
• connection to Dutch exams or Cito structure.

• the educational report from the previous school;
• recent test results;
• and proof of deregistration from the Netherlands.

• inform the new school abroad about the existing support plan;
• bring official reports, diagnoses or action plans;
• ask the Dutch school for a transfer document with relevant information (with parental consent).

• proof of deregistration from the school (for compulsory education administration);
• educational report or study declaration;
• copies of diplomas, grade lists and transition reports;
• certificate of good conduct or school participation (sometimes required for foreign admission);
• proof of deregistration at DUO (if applicable).

• Report the move to the school or educational institution in a timely manner.
• Properly complete compulsory education and administration with the municipality.
• Check whether student finance and OV-chipkaart need to be discontinued.
• Request important documents and financial overviews before departure.
• Inquire at foreign schools about admission requirements and required documents.

Moving abroad: reporting to the Dutch embassy or consulate

After moving abroad, it is advisable – and in some cases necessary – to report to the Dutch embassy or consulate in your new country of residence.
Although not legally required, registering with the Dutch diplomatic representation offers significant benefits.
The embassy or consulate acts as your official point of contact with the Dutch government abroad, and provides support in emergencies, with documents, legal questions, and consular matters.

1. Role of the Embassy and Consulates

The Dutch embassies and consulates-general represent the Dutch government abroad.
They have various tasks in the areas of:

• consular services (passports, declarations, legalisations);
• support in emergencies and crises;
• registration of Dutch nationals abroad;
• information on local laws, residency rules and insurance;
• cooperation with local authorities.

For long-term or permanent emigration, the embassy will be your first point of contact for official matters that you would otherwise arrange in the Netherlands through the municipality or government.

2. Voluntary registration with the Dutch embassy

After arriving abroad, you can voluntarily register with the Dutch embassy or via the Nederland Wereldwijd website.
This registration is not mandatory, but is strongly recommended.

Benefits of registration:

• The embassy knows you are staying in the country and can contact you in emergencies (e.g. disasters or political unrest).
• You will receive updates and warnings about local security situations.
• It simplifies applications for new travel documents (passport or ID card).
• It makes it easier to participate in elections from abroad.
• The embassy can act faster in case of loss or theft of documents.

Registration is done digitally via mijn.rijksoverheid.nl/registratie-buitenland (Nederland Wereldwijd) and can be updated or deleted at any time.

3. Passport and identity card abroad

If you are officially deregistered from the Netherlands, you can no longer apply for a passport at your former municipality.
You must then apply at a:

• Dutch embassy or consulate-general in the country where you live;
• or at a number of special municipalities in the Netherlands that provide services to non-residents (such as The Hague, Haarlemmermeer, Bergen op Zoom or Oldambt).

What you need for the application:

• a valid or expired Dutch passport/ID card;
• recent passport photo according to Dutch guidelines;
• proof of address abroad (such as a utility bill or rental agreement);
• if applicable, an extract from the local population register.

The embassy will check your details in the Register of Non-Residents (RNI) and send the application to the Netherlands.
Delivery of a passport can take several weeks.

4. Legalisation and documents

Many Dutch nationals abroad need documents that are legally valid abroad — for example, birth certificates, marriage certificates, diplomas, or deeds of authentication.
The embassy or consulate can:

• issue official declarations (such as a declaration of residence, nationality, or being unmarried);
• legalise Dutch documents or provide them with an apostille;
• legalise foreign documents for use in the Netherlands (if the country is not party to the Apostille Convention).

When emigrating, this can be important for marriages, work permits, residence applications, or tax registrations.

5. Emergency Assistance

The Dutch embassy or consulate offers assistance in cases of:

• loss or theft of a passport or identity document;
• arrest or detention abroad;
• hospitalisation, death or disappearance of a Dutch national;
• natural disasters, unrest or evacuations.

They do not provide financial assistance, but they can:

• contacting family in the Netherlands;
• arranging for emergency documents (such as a laissez-passer);
• advising on local procedures;
• mediating communication with local authorities.

For medical or financial assistance, you must be insured yourself through travel or international insurance.

6. Voting from abroad

After deregistering from the Netherlands, you retain the right to vote in elections for the House of Representatives and the European Parliament.
To do this, you must register as a voter outside the Netherlands.
This can be done through the municipality of The Hague, which acts as the central authority for all Dutch nationals abroad.

Registration usually takes place in cooperation with the embassy:

• You will receive a ballot paper by post or e-mail.
• You can vote by post, e-mail, or in person at a polling station in the Netherlands.

Without registration, you cannot participate in elections from abroad.

7. Consular declarations and deeds

The embassy can issue various consular declarations, for example:

• declaration of Dutch nationality;
• declaration of being unmarried;
• declaration of residence;
• declaration of being alive (for pension or benefit purposes).

These declarations are often required by foreign authorities for marriage, work, inheritance or tax matters.
They are issued based on data from the RNI (Register of Non-Residents) and identity checks at the counter.

8. Registration with local authorities abroad

Although you can register with the embassy, this does not replace local registration in your new country of residence.
In most countries, you must also register with:

• the municipality or local population service;
• the immigration or alien service;
• or the country's tax authorities.

The embassy can inform you about local procedures, required documents, and deadlines.
However, they have no influence on decisions made by foreign governments.

9. Accessibility and digital services

Most embassies and consulates work exclusively by appointment.
Consular services can usually be requested via:

• Nederlandwereldwijd.nl (for all embassies and consulates);
• e-mail or telephone (available 24/7 for emergencies);
• or via the local Dutch honorary consulate (for limited services).

In addition, Nederland Wereldwijd offers digital access to:

• passport applications;
• declaration systems;
• registration of residence abroad;
• emergency information and travel advice.

10. Conclusion

Reporting to the Dutch embassy or consulate is not legally required, but is strongly recommended for anyone settling abroad long-term.
The embassy offers practical, legal, and consular support, acts as an emergency contact point, and ensures you remain connected to the Dutch government.

In summary:

• Register your stay with the embassy via Nederland Wereldwijd.
• Apply for passports or declarations via the embassy or RNI municipalities.
• Use the embassy as a point of contact in emergencies.
• Stay informed about local safety through updates and travel advice.
• Don't forget that you also need to register with the local authorities in your country of residence.

With correct registration at the embassy, you are assured of support, accessibility, and official documents, wherever in the world you live.

Via jeofferte.nl, you can not only compare moving companies for international relocations, but also find expert information on the administrative side of emigration — from deregistering in the Netherlands to registering with the embassy and local authorities in your new country of residence.

Moving abroad: the role of the Dutch embassy and consulate

After moving abroad, you will face new administrative and practical responsibilities. One of the most important points of contact outside the Netherlands is the Dutch embassy or consulate in your new country of residence.
These diplomatic representations offer support to Dutch nationals living or temporarily staying abroad, and act as the official link between you and the Dutch government.

1. What does the Dutch embassy or consulate do?

The Dutch embassies and consulates-general represent the Dutch state abroad. They have both diplomatic and consular tasks.
In practice, this means you can go to them for:

• Passport and identity card applications
  (for lost, renewed, or expired documents);
• Consular declarations (e.g. declaration of residence, nationality, or single status);
• Legalizable documents and apostilles;
• Emergency assistance in calamities such as loss of documents, arrest, or disasters;
• Registration of residence abroad;
• Voting procedures for Dutch elections;
• Advice on local legislation, residence and registrations.

Although the embassy is not a substitute for the Dutch municipality or Tax and Customs Administration, it serves as a central point of contact for Dutch nationals living outside the Netherlands.

2. Voluntary registration with the embassy

Every Dutch national living abroad is advised to register with the Dutch embassy or via Nederland Wereldwijd.
This registration is voluntary, but offers important benefits.

Why register?

• The Dutch government knows that you are staying in the country concerned.
• You can be quickly informed or helped in emergencies (e.g. a natural disaster, crisis or evacuation).
• You will receive updates on local safety and news via Nederland Wereldwijd.
• It facilitates applications for documents, such as passports or declarations.

Registration is done via Nederlandwereldwijd.nl, the official platform of the central government.
There you can keep track of your personal details and country of residence. Registration is simple, digital and can be adjusted or deleted later.

3. Applying for a passport or identity card abroad

After deregistering from the Netherlands, you can no longer apply for a passport or identity card at your old municipality.
The Dutch embassy or consulate-general will take over this task.

You will need the following for your application:

• a valid or expired Dutch travel document;
• a recent passport photo according to Dutch guidelines;
• proof of address abroad (e.g. rental agreement or energy bill);
• if applicable, proof of deregistration from the BRP.

The embassy checks your details via the Register of Non-Residents (RNI).
The new passport or ID card is usually delivered within 2 to 4 weeks.

Alternative:
If you are temporarily in the Netherlands, you can also go to some special RNI municipalities, such as The Hague, Haarlemmermeer or Bergen op Zoom.

4. Legalizations and declarations

In foreign countries, official Dutch documents may be requested, for example for marriage, work, study or visa applications.
The embassy can:

• Legalise Dutch documents (with signature or stamp);
• Issue declarations such as:
• declaration of Dutch nationality,
• declaration of being unmarried,
• declaration of being alive,
• proof of residence;
• legalise foreign documents for use in the Netherlands (depending on treaties).

These documents are only issued on the basis of valid proof of identity and registered data in the RNI.

5. Emergency Assistance

The Dutch embassy offers assistance in personal or collective emergencies, such as:

• loss or theft of passport;
• hospitalisation or death;
• arrest or detention;
• natural disasters or political unrest.

In such cases, the embassy can:

• issue an emergency travel document (laissez-passer);
• contact family in the Netherlands;
• advise on legal assistance;
• cooperate with local authorities.

Please note: the embassy does not pay for medical costs or repatriation. You are responsible for these yourself through travel or international insurance.

6. Voting from abroad

Dutch nationals living outside the Netherlands retain the right to vote in:

• Elections for the House of Representatives;
• European Parliament elections.

To do this, you must register as a voter living abroad with the municipality of The Hague.
Registration can be done via the embassy or online, after which you:

• receive a ballot paper by post or e-mail;
• cast your vote from abroad.

Without registration, you cannot participate in the elections.

7. Contact and availability

Embassies and consulates usually work by appointment.
Consular services can be requested via:

• Nederlandwereldwijd.nl;
• telephone contact (available 24/7 in emergencies);
• or via a local honorary consulate with limited services.

Please note: honorary consulates cannot always issue passports, but they can issue certificates or accept documents.

The embassy is communicating more and more digitally — please provide a valid email address for updates and confirmations.

8. Registration with local authorities

Registration with the Dutch embassy does not replace registration with the local authorities in your new country of residence.
In almost all countries, you are required to register with:

• the local municipality or population services;
• immigration or alien services;
• sometimes also with the tax authorities of that country.

The embassy can inform you about local procedures, but has no direct influence on the decisions of foreign governments.

9. Practical Benefits of Registration

In addition to emergency assistance, registering with the embassy offers several other important benefits:

• easier application for documents (no re-identification needed);
• access to current travel advice and warnings;
• possibility to get in touch in crisis situations;
• support with legal or administrative problems;
• confirmation of identity with Dutch authorities.

In other words: registration is a security and convenience consideration for every Dutch national abroad.

10. Conclusion

The Dutch embassy or consulate is your permanent point of contact abroad for all official Dutch matters.
Although registration is not mandatory, it is strongly recommended for anyone staying abroad for longer than a few months.

Summary:

• Register your stay via Nederland Wereldwijd.
• Apply for a passport or ID at the embassy or RNI municipality.
• Use the embassy as an emergency and information point.
• Vote from abroad by registering with the municipality of The Hague.
• Consult the embassy for legalisations, declarations, and consular assistance.

Correct registration and active contact with the embassy ensure that you stay connected with the Dutch government, wherever in the world you live.

Via jeofferte.nl you can not only compare moving companies specialized in international moves, but also find practical information about the administrative and legal steps for emigration — including registration with the embassy, local authorities, and official bodies.