How to move abroad efficiently?

Choosing the right transport method for an international move

An international move requires more than just packing goods: choosing the right transport method largely determines the efficiency, costs, lead time and safety of the entire move.
Depending on the destination, the volume of the household effects and the desired delivery time, you can choose between transport by road, by sea, by air or via a combined route.

Careful consideration prevents delays, customs problems and unnecessarily high transport costs.

Legal and logistical framework

International freight transport for removals is subject to various national and international regulations, including:

• CMR Convention (Convention relative au contrat de transport international de marchandises par route) – regulates liability for road transport between contracting countries;
• Port State Treaties (Rotterdam Rules / Hague-Visby Rules) – determine liability for sea transport;
• Montreal Convention (1999) – regulates damage and liability standards for air freight;
• EU Regulation 1072/2009 – determines rules for international road transport within the EU;
• Customs legislation (Union Customs Code – Regulation (EU) No 952/2013) – regulates import, export and exemption of removal goods;
• ADR regulations – relevant for the transport of dangerous goods (such as paint, batteries or gas cylinders in the household contents).

In international removals, compliance with these regulations is essential to limit liability and customs risks.

Overview of transport methods

The choice of a transport method depends on three factors:

1. Destination and distance
2. Volume and weight of the household contents
3. Time pressure and budget

The overview below offers a comparison of the most commonly used methods:

1. Road transport – Europe and direct neighboring countries

For removals within the EU or to nearby countries (such as Switzerland or Norway), road transport is the most common and efficient method.

Characteristics:

• Direct door-to-door transport without transshipment;
• Suitable for both full and partial loads (FCL or LCL);
• Within the EU: no import duties or complex customs procedures;
• Outside the EU: simplified customs formalities with removal goods declaration.

Legal provisions:

• Liability according to the CMR Convention (limit ± €10 per kg);
• Mandatory consignment note (CMR document);
• Driver must have an EU license and transport documents.

Practical example:
A family moves from the Netherlands to Germany. The moving truck is loaded in one day and delivered the next day. Within the EU there is no customs control, only an inventory list for insurance.

2. Sea freight – efficient for worldwide removals

For removals outside Europe, such as to the United States, Canada, Asia or Australia, sea freight is usually the most economical choice.

Container options:

• FCL (Full Container Load) – full container for one household;
• LCL (Less than Container Load) – shared container for smaller shipments;
• RO-RO (Roll-on/Roll-off) – vehicles or caravans on ships.

Customs and insurance:

• Exemption possible via removal goods regulation (article 3.2 UCC);
• Declaration required upon departure and import, including packing list, removal declaration and copy of passport;
• A separate transport insurance (all-risk) is recommended, as the liability of shipping companies is limited.

Practical example:
An emigrant to Australia ships his household effects in a 20-foot container (FCL).
The shipment takes approximately 6 weeks and is imported locally via a local agent under the removal goods regulation.

3. Air Freight – Fast but Expensive

Air freight is suitable for small, valuable or time-sensitive shipments.
Think of personal documents, electronics or necessary household goods that are needed immediately upon arrival.

Advantages:

• Very fast delivery (1–7 days worldwide);
• Less chance of damage or theft;
• Worldwide coverage via airports.

Disadvantages:

• Limited volume;
• High cost per kilogram (calculation factor: weight or volume weight);
• Strict safety and packaging rules (ICAO, IATA).

Practical example:
An employee temporarily moves to Singapore and has 250 kg of office supplies and clothing transported by air freight. The rest follows by sea container.

4. Train transport – sustainable alternative

For transport to Eastern Europe, Russia or China, rail transport is an attractive alternative:

• More environmentally friendly than air freight;
• Faster than sea freight (approx. 15–20 days Netherlands–China);
• Reliable planning without transshipment in ports.

Train transport is often combined with trucks for pre- and post-transport (so-called multimodal transport).

5. Multimodal transport – efficient for complex routes

When the destination is not directly accessible, moving companies combine multiple modes of transport.
For example: road transport to the port, sea freight to the destination and local delivery by truck.

This method requires careful logistical coordination but offers:

• Cost optimization;
• Faster turnaround time with well-coordinated routes;
• Minimal transshipment risks with professionally packaged goods.

Comparison of efficiency and costs

(Indicative figures, depending on volume, route and season.)

Customs formalities for international relocation

Anyone moving to a country outside the EU must take import procedures into account.
Exemption from import duties and VAT is possible via the relocation goods scheme if the following conditions are met:

• have resided in the Netherlands for at least 12 months;
• personal goods that have been in possession for at least 6 months;
• no sale, rental or transfer within 12 months of arrival.

Required documents:

• relocation goods declaration;
• copy of identity document;
• proof of deregistration from the Netherlands;
• inventory list with value estimate.

Upon arrival, a recognized moving company often takes care of the customs clearance and registration of goods in the destination country.

Liability and insurance

The legal liability of carriers is limited.
In the event of damage or loss, compensation can only be obtained up to the treaty rate (e.g. 8.33 SDR/kg for CMR transport).
Therefore, additional transport or removal insurance is strongly recommended.

Important types of coverage:

• All-risk insurance – compensation for the full damage to household effects;
• Insurance during storage – in case of temporary storage in containers or warehouses;
• Insurance of transport documents – against loss or delay.

Practical recommendations

1. Make an inventory list in advance with volume and weight per piece of furniture;
2. Compare quotes from recognized international moving companies;
3. Check transport permits and liability coverage;
4. When moving intercontinentally choose between FCL and LCL based on volume (>25 m³ → FCL more advantageous);
5. Plan well in advance – sea freight must be booked 6–8 weeks before departure;
6. Use professional packaging materials to prevent damage.

Role of jeofferte.nl

Via the independent quotation platform jeofferte.nl, individuals and companies can easily compare recognized international moving companies on:

• transport method (road, sea, air or combined);
• experience with customs formalities;
• insurance and liability;
• price per unit of volume;
• planning and storage options.

The platform helps users gain insight into efficiency, lead time and total costs, so that a well-informed choice can be made for the right transport method.

Conclusion

The choice of the right transport method is crucial for the success of an international move.
Within Europe, road transport offers the most flexibility; for intercontinental moves, sea freight is the most economical option; air freight is suitable for urgent shipments or valuable goods.
A careful consideration of costs, time and risks — supported by professional moving advice — ensures an efficient and legally correct execution of the move abroad.

Working with clear schedules for an international move

An international move requires careful planning in which all steps are legally, logistically and administratively coordinated.
Creating a clear schedule prevents delays, double costs, storage problems or exceeding customs deadlines.

A well-prepared schedule acts as a project plan: it brings order to the complex combination of transport, insurance, administrative formalities and personal obligations that are involved in a cross-border move.

Legal and organizational framework

The process of international relocation touches various legal domains and administrative procedures:

• Deregistration from the Personal Records Database (BRP) – mandatory within 5 days before departure from the Netherlands (Wet BRP, art. 2.43);
• Declaration obligation upon emigration (M-form) – before May 1 of the following year (AWR, art. 8);
• Customs formalities (Union Customs Code – Regulation (EU) No. 952/2013) – declaration of removal goods before or upon import into the country of destination;
• Insurance and liability (CMR-, Hague-Visby-, Montreal Convention) – carriers have limited liability within fixed terms;
• EU Regulation 883/2004 – regulates transfer of social security in case of cross-border stay.

These legal deadlines and obligations must be integrated into the relocation plan so that each step is legally sound.

Importance of a structured planning

An international move usually involves the following elements:

1. Preparation in the Netherlands – administration, deregistration, address changes;
2. Packing and transport – coordination with moving company or logistics service provider;
3. Customs clearance – apply for exemption and submit documents;
4. Transport phase – sea-, air, road or combined routes;
5. Arrival and delivery – customs clearance, inspection and local delivery;
6. Aftercare and fiscal completion – M-form, insurance and new registration in country of residence.

Drawing up a schedule of at least 12 weeks before departure is recommended in order to go through all the steps in a controlled manner and without hasty decisions.

Schedule in phases

The overview below provides a realistic and legally substantiated schedule for an efficient international relocation:

Phase 1 – Preparation (8–12 weeks before departure)

Phase 2 – Logistical execution (4–8 weeks before departure)

Phase 3 – Departure and transport (departure week)

Phase 4 – Arrival and delivery (1–6 weeks after departure)

Phase 5 – Aftercare (within 3 months of arrival)

Risks of poor planning

The lack of a structured timetable can lead to:

• Customs delays due to missing documents;
• Storage costs in case of late arrival of removal goods;
• Loss of exemption removal goods scheme due to late import (>12 months after departure);
• Insurance problems in case of missing inventory list or timely notification of damage;

A realistic schedule prevents these problems and makes the progress transparent for all parties involved (removal company, customs, tax authorities and insurer).

Coordination with professional removal companies

A recognized international removal company provides for:

• timely reservation of transport capacity;
• synchronization with customs formalities;
• coordination of pre- and post-transport;
• coordination with local partners for delivery.

Professional moving companies usually work with detailed project plans in which every step of the move is recorded, including buffer periods for transport delays or customs inspections.

Integration with tax and administrative deadlines

When drawing up a timetable, tax deadlines must be taken into account:

• Deregistration BRP: no later than 5 days before departure;
• Application removal goods scheme: before shipment;
• Income tax return (M-form): before May 1 of the following calendar year;
• Possible objection or exemption procedures: within 6 weeks after the decision.

A tax advisor can include these deadlines in the relocation plan, so that no legal requirement is missed.

Practical example

Example:
A family moves from the Netherlands to Canada.
Twelve weeks before departure, the family draws up a schedule together with a relocation advisor.
The container is booked six weeks before departure, the removal goods declaration is requested four weeks in advance.
Thanks to this planning, customs clearance proceeds without delay and the household effects arrive exactly on the planned date, while the tax return and deregistration are processed administratively correctly.

Role of jeofferte.nl

Via the independent quotation platform jeofferte.nl, households and companies can compare recognized international removal companies and logistics planners on:

• availability of detailed schedules;
• experience with customs procedures;
• compliance with European and international regulations;
• insurance coverage and liability;
• transparent communication about delivery times and milestones.

The platform helps users to plan efficiently, avoid legal risks and ensure cost control during an international move.

Conclusion

Clear planning with legally and logistically sound schedules forms the backbone of an efficient international move.
By carefully structuring the preparation, transport, customs and aftercare phases, delays, fiscal complications and extra costs are avoided.
Anyone who works with a recognized moving company that uses professional project planning ensures a controllable, safe and timely move abroad.

Make use of digital tools for an international move

An international move is a complex process with many administrative, logistical and fiscal steps.
By using digital tools, the entire process can be carried out much more efficiently, safely and transparently.
Digital tools make it possible to manage documents centrally, track transports, handle customs procedures digitally and maintain contact with moving partners, insurers and the tax authorities.

A well-organized digital system not only saves time and costs, but also reduces the chance of errors or missing documents.

Legal and administrative framework

The use of digital systems in international moves is embedded in European and national regulations:

• Regulation (EU) No. 952/2013 – Union Customs Code (UCC)
  → mandates digital declaration and processing of customs formalities within the EU;
• General Data Protection Regulation (GDPR)
  → sets requirements for the processing and security of personal data;
• eIDAS Regulation (EU) 910/2014
  → regulates the use of digital signatures and electronic identification;
• Electronic Data Exchange Act Government (Wegiz)
  → stimulates digital communication between citizens, businesses and governments;
• Tax and Customs Administration Netherlands
  → works exclusively with digital communication for M-forms, exemption requests and tax returns via secure portals.

Compliance with these rules ensures that digital processes remain legally valid and privacy-technically secure.

Key Digital Tools

An international move involves several phases in which digital tools play a role.
Below is an overview of the most used applications per component.

1. Document management and digital relocation files

One of the main advantages of digitization is the central storage and sharing of relocation documents.
By working with a digital relocation file, all parties involved – such as the moving company, customs agent, insurer and advisor – can simultaneously access current versions of documents.

Recommended documents in digital file:

• Passport or identity card;
• Deregistration BRP / proof of emigration;
• Inventory list with valuation;
• Relocation declaration and customs declaration;
• Insurance policy and consignment note;
• Proof of payment and tracking information.

Advantage: In the event of inspections or claims, documents can be submitted digitally immediately, which minimizes processing time and the risk of errors.

2. Customs clearance via digital systems

Within the EU, the use of electronic customs systems is mandatory.
The Dutch Customs uses the system AGS (Declaration System) and the Digital Counter for Private Individuals.

For removals to or from non-EU countries:

• The removal agent takes care of the electronic declaration via AGS;
• The document Single Administrative Document (SAD) is created digitally;
• The exemption for removal goods regulation is automatically linked to the declaration.

Practical example:
An emigrant to Canada uploads all documents via the portal of his removal company.
The customs accept the digital declaration, after which the container leaves the port without physical papers.

This process complies with EU requirements and prevents delays due to missing paper forms.

3. Digital tracking and monitoring

International moving companies are increasingly using GPS and IoT-based tracking technology to track containers or trucks in real time.
Via secure apps, the customer can:

• see the exact location of the household effects;
• receive notifications of delays or arrival;
• sign digital delivery reports.

Legal value:

The digital proof of delivery (eCMR) is legally equivalent to a paper consignment note according to the Additional Protocol to the CMR Convention (2008).

4. Fiscal and administrative digitization

The fiscal aspects of emigration are also largely digital:

• Declaration via the M-form (digitally via advisor or PDF);
• Online application for certificate of residence or exemption from payroll tax;
• Use of DigiD or EU eID for secure identification;
• Digital communication with the Tax Office Abroad.

Tip: Keep all correspondence and confirmations in the digital relocation file — these documents constitute legal proof of timely submission.

5. Security of personal data

When using digital tools, all parties must comply with the GDPR (General Data Protection Regulation).
Important is:

• use of secure connections (SSL / HTTPS);
• storage in EU-based data centers;
• restriction of access to necessary persons;
• application of Data Processing Agreements (DPA’s) with service providers.

In case of violation of the GDPR, the supervisor (Autoriteit Persoonsgegevens) can impose fines up to €20 million or 4% of the annual turnover.
The use of certified and reliable platforms is therefore legally necessary.

6. Digital communication and transparency

Digital communication channels such as Microsoft Teams, Zoom or Slack ensure direct collaboration between customer, moving company and foreign agent.
This offers:

• transparency about status and timeline;
• digital reporting of loading and unloading moments;
• quick response to customs questions or damage claims.

Recommended method:
Use one central communication system in which messages, documents and status updates are recorded. This facilitates later evidence in disputes.

Practical example

Example:
A Dutch family moves to the United States.
All moving documents, customs forms and insurance papers are uploaded to a secure portal.
The container is tracked via GPS tracking.
Upon arrival, the family automatically receives a digital notification with a photo of delivery.
Thanks to this digital workflow, the entire process runs without delay or missing parts.

Role of jeofferte.nl

Via the independent quotation platform jeofferte.nl, individuals and companies can compare recognized moving companies and logistics service providers that use:

• digital moving portals;
• online tracking and document management systems;
• GDPR-compliant security;
• electronic signature and digital invoicing;
• transparent communication via secure channels.

This allows users to choose the most efficient and reliable digital working method that suits their move abroad.

Conclusion

The use of digital tools in an international move is no longer optional, but a necessary step towards efficiency, security and legal certainty.
Digital systems ensure control over planning, documents, customs processes and communication, while complying with international regulations such as the UCC, eIDAS and AVG.
Anyone who chooses a moving partner with advanced digital infrastructure avoids delays, errors and administrative uncertainties — and thus moves provably more efficiently and legally sound abroad.

Involve your family in preparing for an international move

An international move is not only a logistical and administrative undertaking, but also a major family change.
The move affects all family members — practically, emotionally and legally — and therefore requires a well-organized joint preparation.
Involving the family in the process in good time prevents tensions, facilitates adaptation in the new country and ensures that all legal and administrative obligations are correctly fulfilled.

A successful emigration starts with a clear plan in which everyone has a role.

Legal and administrative framework

A family move abroad touches several legal domains, including:

• Civil law: registration and deregistration of family members from the Basic Registration of Persons (Wet BRP, art. 2.43);
• Parental authority and consent for minors (Civil Code Book 1, art. 245–253a);
• Education law and compulsory education (Leerplichtwet 1969) – notification of departure to the compulsory education officer;
• Health insurance and social security (Zorgverzekeringswet, EU-Verordening 883/2004);
• Tax legislation – declaration via M-form and adjustment of allowances;
• Immigration and residence legislation of the destination country (visas, residence permit, school registration).

By involving the family in the preparation, these obligations can be fulfilled in a timely and complete manner.

Why family involvement is essential

An international move affects not only the place of residence, but also:

• the education of children;
• the work or career planning of the partner;
• the social environment and habits;
• the emotional stability within the family.

When decisions about departure, timing and preparation are made together, all family members feel heard and involved.
That promotes not only practical cooperation, but also mental resilience after arrival in the new country.

Phased family preparation

A family-oriented relocation ideally takes place in four phases: orientation, planning, execution and integration.

Phase 1 – Orientation (3–6 months before departure)

Practical example:
A family moving to Spain plans a weekly family moment in which all practical and emotional topics are discussed.
Children are allowed to co-decide on school choice and sports clubs, which increases involvement.

Phase 2 – Planning (2–3 months before departure)

By using a shared timeline, all family members are involved in the progress of the move (see earlier guideline Working with clear timelines).

Phase 3 – Execution (last month before departure)

Phase 4 – Integration into the new country

Emotional and social preparation

Moving abroad can be emotionally difficult for children and partners.
It is important to pay attention to:

• saying goodbye to friends, school and family;
• building confidence about the new environment;
• staying in touch via digital communication tools;
• involving children in choices about decor, new school or leisure activities.

Tip: Create together a digital map with photos, videos and addresses from the Netherlands as a lasting memory. This helps with the transition to the new life.

Family logistics and responsibilities

A move goes more smoothly if each family member is given their own task:

• Parents: administration, contracts, insurance, tax handling;
• Older children: packing personal belongings, digital communication with school or sports clubs;
• Younger children: simple tasks such as labeling or helping with inventory.

By dividing tasks, shared ownership and overview are created.

Taxes and social security for the family

Additional points to consider when moving with a family:

• Allowances (child benefit, rent allowance, healthcare allowance) stop upon emigration unless there is still Dutch income;
• AOW and Anw accrual can be continued voluntarily via the SVB;
• Compulsory education only ends upon enrollment in a foreign school;
• Family insurance must have international coverage for all members.

A tax advisor or social security expert can help with the correct coordination between Dutch and foreign regulations.

Family safety and privacy in digital preparation

When sharing data via digital relocation files or communication tools, families should pay attention to:

• secure storage of passport and medical data;
• use of GDPR-compliant platforms (encrypted storage);
• limited access for external parties.

A well-secured digital relocation file (see previous article) is also essential for families to safely manage all documents.

Practical example

Example:
A family with two children moves from the Netherlands to Portugal.
They use a shared online planning tool where everyone can track their tasks.
The children help with the inventory of their belongings, the parents arrange the administrative side.
Due to joint involvement, the move proceeds without stress and the family is well integrated into the new location within a month.

Role of jeofferte.nl

Via the independent quotation platform jeofferte.nl, families who emigrate can easily compare recognized moving companies, tax advisors and emigration coaches.
The platform helps with:

• planning family-oriented relocations;
• combining logistical and administrative preparation;
• finding moving companies that have experience with international family relocations;
• selecting advisors who specialize in education, social security and housing.

This makes the relocation not only practically efficient, but also socially well-suited to the whole family.

Conclusion

An international relocation is only truly successful when the whole family is involved in the preparation.
By planning together, dividing tasks and paying attention to the legal, emotional and practical aspects, peace and overview are created.
A clear structure, open communication and professional guidance ensure that each family member starts the new chapter well prepared — both practically and mentally.

Family involvement is therefore an essential pillar for an efficient, safe and sustainable relocation abroad.

Inquire about fixed moving routes for international moves

When organizing an international move, choosing an experienced moving partner with fixed transport and moving routes is of great importance.
Fixed routes not only offer lower costs and shorter delivery times, but also more reliability in planning, customs clearance and liability.
Especially within the European Union and for frequently used intercontinental destinations, recognized moving companies use standardized corridors with which moves are carried out efficiently, safely and legally sound.

Legal and logistical framework

International moves are subject to a combination of transport, customs and contractual regulations.
The implementation of fixed moving routes is governed by, among other things:

• CMR Convention (Convention relative au contrat de transport international de marchandises par route) – regulates liability in road transport;
• Union Customs Code (UCC – Regulation (EU) No 952/2013) – determines the customs procedures for import and export within and outside the EU;
• ADR Agreement – regulates transport of dangerous goods (such as cleaning agents or batteries in moving loads);
• Multimodal Transport Convention – for combined transport (sea, air, rail);
• EU Regulation 1072/2009 – governs access to the European market for international road haulage.

A moving company with fixed routes usually has the necessary permits, customs connections and insurance coverage to apply these regulations correctly.

What are fixed moving routes?

A fixed moving route is a regulated, regularly performed transport connection between two or more countries where moving companies cooperate with fixed logistics partners, terminals and customs agents.
These routes are specifically designed for the transport of private and commercial household goods, including storage, consolidation and delivery.

Characteristics of fixed routes:

• Regular departure and arrival schedules (weekly or bi-weekly);
• Known logistics partners and checkpoints;
• Experienced drivers and moving teams on fixed routes;
• Standardized customs documents and procedures;
• Lower transport costs due to volume advantages;
• Better planning of loading and unloading moments.

Example:
A moving company drives a fixed route weekly from the Netherlands via Belgium and France to Spain.
The trucks are equipped with customs permits for temporary storage, allowing removals to take place without waiting times at the border.

Advantages of fixed moving routes

1. Efficiency and cost savings

Fixed routes are carried out regularly with multiple shipments per trip.
Due to this groupage (combined loads), the transport costs per cubic meter decrease significantly.
In addition, fuel consumption, empty transport and waiting time are reduced to a minimum.

2. Reliable planning

Because the departure and arrival dates are fixed in advance, moving companies can accurately coordinate the schedules with loading and delivery moments.
That prevents rush storage or unexpected delays.

3. Faster customs clearance

Companies that maintain fixed routes often work with recognized customs brokers and have access to simplified declaration procedures under the UCC.
This allows removal goods to be imported more quickly or exempted under the removal goods scheme.

4. Better damage and liability management

Due to fixed cooperation between the same transporters and insurers, the liability processes are clearly regulated, in accordance with CMR and insurance conditions.

5. Sustainable and environmentally friendly

Fixed routes make it possible to optimally utilize logistical resources (full loads, fewer kilometers per load).
This reduces CO₂ emissions and supports the sustainability goals within the EU transport sector.

Popular fixed removal routes within Europe

Intercontinental fixed routes

For relocations outside Europe, moving companies use fixed sea and air freight routes via the main ports and airports.

Practical example:
A family emigrating to Australia chooses a fixed sea freight route via Rotterdam–Sydney.
The container departs monthly, which allows for predictable planning.
The moving agent in the Netherlands and the partner in Australia work with standardized documents, which makes the exemption for removal goods regulation run smoothly.

Customs benefits of fixed routes

Moving companies with fixed routes can use:

• Authorised Economic Operator (AEO) status – faster customs clearance and fewer checks;
• Approved consignee or sender – direct handling without physical inspection;
• Customs warehouses – temporary storage with exemption from import duties;
• Pre-approved removal goods declarations – administrative simplification for multiple shipments.

This status is granted by Customs after a reliability test and offers emigrants significant time savings.

Points to consider when choosing a fixed route

1. Check the departure frequency – fixed routes have fixed schedules; deviations can increase costs.
2. Ask about customs experience – especially outside the EU, essential for fast handling.
3. Check insurance coverage – ask about CMR or all-risk insurance.
4. Pay attention to consolidation – with shared cargo (groupage), delivery may take place later.
5. Confirm the delivery location – some routes deliver to central hubs, not directly to the home.
6. Ask about communication and tracking options – fixed routes usually have digital tracking systems (GPS, eCMR).

When fixed routes are less suitable

• Small urgent shipments → air freight is more efficient;
• Remote destinations outside regular corridors → custom transport required;
• Relocations with complex customs or import restrictions → specialist guidance required.

In such cases, the moving company can combine a multimodal route with local partners.

Role of jeofferte.nl

Via the independent quotation platform jeofferte.nl, individuals and companies can easily compare international moving companies with fixed routes.
The platform shows, among other things:

• available departure dates per route;
• lead times and delivery options;
• experience with specific destinations;
• insurance and customs clearance;
• customer reviews on reliability and value for money.

This allows every applicant to choose an efficient and legally secure relocation solution with predictable delivery times.

Conclusion

Fixed moving routes form the backbone of an efficient international move.
They offer transparency in time, costs and liability, while ensuring compliance with customs and transport regulations.
Anyone who chooses a moving company with recognized fixed routes benefits from lower rates, faster processing and a more manageable moving process.
Especially for moves within Europe or to common destinations, it is wise to explicitly ask about the available fixed routes and departure frequencies.

Combine your international relocation with professional insurance advice

An international relocation not only brings logistical and fiscal challenges, but also new risks in terms of damage, liability, health and loss of income.
Those who integrate insurance advice into the relocation process in a timely manner prevent unnecessary financial damage, double coverage or gaps in insurance.

Moving across the border often means that existing Dutch policies partially or completely lose their validity. It is therefore essential to have a complete insurance check carried out – ideally before the moving date – tailored to the new living and working situation abroad.

Legal framework and insurance obligation

The coverage of Dutch insurance policies often ends when one is no longer resident in the Netherlands or the European Union.
The most important legal frameworks are:

• Health Insurance Act (Zvw, art. 2.1 et seq.) – mandatory basic insurance for residents; expires upon deregistration from the Netherlands;
• Social Insurance Legislation (AOW, Anw, WIA) – premium obligation linked to residency or work in the Netherlands;
• Social Security Agreement (EU Regulation 883/2004) – regulates the transfer of coverage when moving within the EU;
• Motor Vehicle Liability Insurance Act (WAM) – national coverage, not valid outside the EU without additional policy;
• International transport conventions (CMR, Hague-Visby, Montreal) – determine liability for the transport of household goods;
• General Data Protection Regulation (GDPR) – applies to the processing of personal data in insurance files.

Those who live outside the Netherlands are generally no longer regarded as domestic insurance policyholders. A professional insurance advisor helps determine which new coverages are mandatory or desirable.

Why combine insurance advice with the move

1. Continuity of coverage

During the moving process, risks can arise that are not covered by standard moving insurance, such as:

• damage during storage or transshipment;
• theft of personal belongings en route;
• loss of documents or electronics;
• delays or customs inspections.

An insurance advisor can arrange temporary transitional coverage, so that protection is not interrupted between departure and arrival.

2. Adaptation to new legal environment

In the destination country, there are often different insurance obligations, for example for health care, vehicles or liability.
A customized advice prevents one from becoming uninsured in the transition period.

3. Financial optimization

Some Dutch policies can be cancelled or temporarily paused, avoiding double premium payments.

Types of Insurance for International Relocation

Moving insurance and liability

For international moves, it is important to distinguish between the liability of the moving company and the own moving insurance:

• The carrier is only liable to a limited extent under international treaties (e.g. CMR: ± €10 per kilo);
• A moving insurance offers full compensation (all-risk), also in case of fire, theft or natural disaster;
• Some insurances also offer continuous storage coverage during temporary storage in warehouses or containers.

Practical example:
A family moves to Canada and discovers upon arrival that some furniture is damaged.
Thanks to comprehensive all-risk moving insurance, the family receives full compensation; without this policy, only a fraction would have been reimbursed in accordance with the CMR limit.

Health and care during and after the move

As soon as you deregister from the Netherlands, the mandatory basic insurance (Zvw) in principle expires.
Depending on the country of destination, three scenarios apply:

1. Within the EU/EEA or Switzerland: coverage via EU regulation 883/2004 (right to local health insurance, possibly with S1 form).
2. Outside the EU: taking out international health insurance, often through an expat insurer.
3. Temporary assignment (e.g. secondment): continuation of Dutch coverage via employer or treaty policy.

An insurance advisor can determine which policy suits the duration of the stay and local legal requirements.

Tax aspects of insurance upon emigration

Some insurance products, such as life insurance or annuities, have tax advantages in the Netherlands.
Upon emigration, it must be assessed whether these benefits are retained or reclaimed.
The Tax and Customs Administration may impose a conservative assessment when valuable policies are continued outside the Netherlands.

A tax and insurance advisor can help with:

• assessment of tax consequences of continued policies;
• transfer or termination of products without penalties;
• alignment with the tax treaty of the new country of residence.

Digital integration of insurance advice

Professional moving companies and advisors are increasingly working with digital moving portals that also include insurance advice.
This allows customers to:

• upload and compare their insurance documents;
• submit damage claims digitally;
• check real-time coverage per phase of the move;
• communicate securely with insurance advisors.

This method is in line with the GDPR and offers legal certainty about the processing of personal data.

Practical recommendations

1. Ask the moving company for an insurance partner or recognized intermediary;
2. Check if the moving company is insured itself and under what conditions;
3. Choose an all-risk moving insurance instead of standard liability coverage;
4. Coordinate health and travel insurance during the first month after arrival;
5. Have policies legally reviewed when emigrating to countries with different legislation (USA, Switzerland, Australia);
6. Keep all documents digitally in a secure cloud folder (see article Make use of digital tools).

Role of jeofferte.nl

Via the independent quotation platform jeofferte.nl, users can not only compare international moving companies, but also insurance advisors and providers of expat insurance.
The platform makes it clear:

• which moving companies cooperate with recognized insurers;
• the differences in coverage and liability per route;
• whether there is a possibility of a combined offer (moving + insurance).

This allows families, self-employed individuals and companies to combine their international move with a complete insurance strategy that complies with national and international legislation.

Conclusion

Combining an international move with professional insurance advice is essential for a legally and financially safe transition abroad.
A well-coordinated insurance plan not only protects household effects during transport, but also the health, liability and financial position of all family members.
By integrating this step into the moving planning in a timely manner, continuity in coverage is created and risks become manageable — both before departure and after arrival.

A collaboration between moving company and insurance advisor thus offers the most efficient, legal and risk-technically solid basis for a successful emigration.

Partially outsource administration for an international move

An international move involves a significant administrative burden.
In addition to the logistical organization, the fiscal, legal and personal data must also be carefully processed: deregistration, customs documents, insurance, contracts and registrations in the new country.
It is therefore often efficient and legally advisable to partially outsource the administration to recognized professionals, such as relocation coordinators, customs agents, tax specialists or administrative service providers.

By transferring these tasks in a controlled manner, the process remains clear and the chance of errors, missed deadlines or invalid documents is significantly reduced.

Legal framework for administrative representation

Outsourcing administrative tasks for an international move falls under various legal regulations:

• General Data Protection Regulation (AVG / GDPR) – requires secure processing of personal data when outsourcing;
• Wage Tax Act (AWR, art. 8) – sets conditions for authorized representatives in tax returns;
• Union Customs Code (UCC – Regulation (EU) No. 952/2013) – regulates representation in customs procedures;
• Digital Government Act – determines requirements for identification and secure data exchange;
• Civil Code Book 7, Title 7 (Contract for services) – legal framework for the relationship between client (emigrant) and contractor (administrative service provider).

It is important that outsourcing takes place with a clear written power of attorney or agreement, in which tasks, liability and privacy processing are laid down.

Why outsource administration (partially)?

1. Time saving and overview

The relocation phase involves many parallel obligations: deregistration with the municipality, customs declaration, insurance, M form, contract terminations, visa applications and more.
Professionals can handle these procedures efficiently, leaving you time for practical preparation and integration.

2. Error reduction and legal certainty

Recognized relocation and administration offices are familiar with international legislation, which significantly reduces the chance of incomplete files, expired deadlines or customs problems.

3. Access to professional systems

Administration offices often use secure digital portals for document management, ensuring that all data remains stored centrally, securely and verifiably.

4. Fiscal and customs benefits

With correct representation, an authorized person can on your behalf:

• apply for the removal goods scheme at Customs;
• prepare the income tax return (M form);
• submit forms for certificate of residence, exemption or treaty law to the Tax Authorities.

Which administrative tasks can you outsource?

Please note:
Not all tasks may be performed without authorization.
For tax and customs representation, a signed authorization is required, and the service provider must be registered with the Tax and Customs Administration.

Limitations and considerations

1. Personal responsibility remains
   Even when outsourcing, you remain legally responsible for the accuracy of all submitted data. So always check the final version of documents.
2. Record agreements in writing
   Record the scope, rates, confidentiality and liability in a contract for services.
3. Privacy and data security
   Check whether the service provider works according to GDPR-compliant security and uses encrypted connections (SSL) and EU-based servers.

Practical Approach

An efficient division of administrative tasks often looks like this:

By dividing these tasks between relocation partner, advisor and the parties involved themselves, a structured and legally controlled relocation process is created.

Example of partial outsourcing

Practical example:
A self-employed entrepreneur moves to Spain.
He outsources the declaration of removal goods to the removal company, the tax declaration to a Dutch-speaking tax advisor in Spain, and arranges the cancellation of utilities himself via online portals.
All documents are stored in a shared, secure folder.
This hybrid approach saves time, reduces errors and complies with both Dutch and Spanish regulations.

Digital administration and supervision

Modern removal companies work with digital customer portals in which administrative processes are integrated:

• uploading passports, customs documents, insurance papers;
• tracking status updates (submitted, in progress, approved);
• digital signing of powers of attorney (via eIDAS-certified systems);
• overview of all deadlines and proof of payment.

The client always retains insight and control via these portals, which is essential for legal control and transparency.

Role of quote.nl

Through the independent quotation platform quote.nl, private individuals, families and entrepreneurs can compare recognized moving companies, administrative offices and tax advisors that specialize in international removals.
The platform provides insight into:

• which parties can take over administrative tasks;
• whether the service meets GDPR and Customs requirements;
• combined offers (removal + administration + insurance);
• experience with specific destinations outside the EU.

This allows users to draw up a partially outsourced relocation plan that is legally secure, transparent and efficiently executable.

Conclusion

Partially outsourcing administrative tasks during an international removal is a sensible choice for those who want to combine overview, legal certainty and time savings.
Professional support with customs, taxes and insurance prevents errors and ensures that all legal obligations are met.
By making clear agreements, managing powers of attorney correctly and using secure digital systems, an efficient and legally sound collaboration is created between the removal company, advisor and client.

A well-organized outsourcing therefore forms an essential building block for a carefree, transparent and compliant international removal.

Make use of storage facilities abroad during an international move

With international moves, it is often not possible to have all goods delivered to the new home immediately upon arrival.
There may be temporary delays due to customs formalities, house renovations, ongoing rental contracts or limited housing.
In such situations, the use of professional storage facilities abroad offers a safe and efficient solution.

However, storing household goods in foreign storage requires more than just logistical planning — it requires legal insight, correct documentation and insurance coverage.

Legal and logistical framework

The storage of removal goods abroad is subject to both national and international regulations.
Important legal frameworks are:

• Union Customs Code (UCC – Regulation (EU) No. 952/2013) – regulates customs warehouses, temporary import and exemptions for removal goods;
• CMR Convention (1956) – determines liability in international road transport;
• Hague-Visby Rules / Rotterdam Rules – rules for liability in sea transport;
• Montreal Convention (1999) – liability in air freight;
• Civil Code Book 7, Title 9 (Storage Agreement) – legal provisions regarding storage;
• GDPR (General Data Protection Regulation) – when processing personal data by storage companies.

A well-chosen foreign storage partner must comply with these rules and demonstrably have permits and insurance.

When storage abroad makes sense

Storage facilities are often used in the following situations:

1. Delay in home delivery – new home is not yet available upon arrival;
2. Temporary housing – during secondment or short stay;
3. Customs delay or import restrictions – waiting time for inspection or document control;
4. Phased relocation – only part of the household effects is needed immediately;

Example:
A family moves to Canada, but the container arrives six weeks earlier than the key handover.
The goods are temporarily stored in a secure customs warehouse in Toronto, under the supervision of a recognized moving agent.

Types of storage facilities abroad

Customs aspects for foreign storage

Within the EU

Within the European Union, there is free movement of goods. Storage is possible without customs formalities, provided the goods do not change ownership.
However, for removal goods, an inventory list often has to be submitted for insurance purposes.

Outside the EU

Specific rules apply to removals to or from third countries:

• Goods placed in storage are subject to temporary import or customs warehousing;
• Import duties and VAT are only due upon actual clearance (time of delivery);
• Removal goods may be exempt if conditions are met (Article 3.2 UCC);
• There is usually a period of 12 months within which import must take place to maintain exemption.

Example:
An emigrant leaves his furniture in storage in the US for six months. Because the stay falls within the customs period and the goods are intended for personal use, they remain exempt from import duties.

Liability and insurance

Specific liability rules apply to foreign storage:

• The warehouse keeper is liable for damage or loss if there is negligence (Civil Code Book 7:601);
• The carrier remains liable as long as the goods are under his transport document (CMR, Hague-Visby, Montreal);
• For customs warehouses, there is a duty of care and mandatory insurance against fire, theft and water damage;
• For long-term storage, additional storage insurance with all-risk coverage is recommended.

Recommended insurance types:

• All-risk moving insurance with storage coverage;
• Storage insurance with extended liability;
• Insurance during customs supervision (for non-cleared goods);
• Transport + storage combination policy (one continuous coverage from departure to delivery).

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Practical guidelines for choosing foreign storage

1. Check permits and registration
   Ask if the company is certified as a recognized storage company or customs warehouse keeper.
2. Assess security and supervision
   Choose storage with 24/7 camera surveillance, access control and climate control.
3. Contractually establish liability
   Use a written agreement in which damage, liability and insurance are clearly stated.
4. Use digital inventory
   Have all items recorded in a digitized inventory list with photos, barcodes and volume data.
5. Plan transport to final destination in time
   Take into account minimum notice periods for storage abroad (often 14 to 30 days).
6. Check the customs time
   If stored under customs supervision, the period must not be exceeded; after expiry, import duties automatically become due.

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Digital documentation and supervision

Professional moving companies work with digital storage management systems in which the status of goods can be tracked in real time.
These systems show:

• exact location and duration of storage;
• insurance status;
• documentation of cargo and customs declarations;
• scheduled delivery date.

For emigrants, this offers transparency and evidentiary value in the event of damage or customs claims.

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Tax considerations

• Storage abroad has no direct tax consequences, as long as the goods have not yet been imported or sold;
• Upon import, VAT or import duties may be payable, depending on the country and destination;
• For entrepreneurs, storage costs can in some cases be deducted as business expenses (if related to business use);
• In case of late import, the exemption for removal goods may lapse, resulting in additional tax assessments.

A tax advisor can help with the correct application of these rules and the avoidance of double taxation.

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Practical example

Example:
A Dutch expat moves to Dubai, but can only move into his home in three months.
The container with his household effects is stored in a secured customs warehouse in the port of Jebel Ali.
The goods remain under temporary import, so no import duties are levied.
After three months, the household effects are cleared, delivered and delivered insured.
Thanks to this construction, double transport and customs costs are avoided.

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Role of quote.nl

Via the independent quotation platform quote.nl, users can compare recognized international moving companies and storage providers that specialize in:

• customs warehouses and secure storage abroad;
• combined moving and storage insurance;
• digital inventory registration;
• short-term and long-term storage options;
• compliance with international customs and liability regulations.

This allows both private and business customers to choose a safe and legally sound storage solution that fits their moving plans and budget.

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Conclusion

The use of storage facilities abroad offers a flexible and legally secure solution for international moves.
Whether it concerns temporary storage during customs procedures or long-term storage in the event of delayed delivery — a professional storage partner ensures continuity, protection and control.
By choosing recognized storage locations, good insurance coverage and transparent contract terms, the contents remain safe and the move remains legally compliant.

A well-organized storage strategy is therefore an essential link in an efficient and risk-manageable international move.

 

Consider holidays and local regulations when moving internationally

An international move requires careful planning that takes into account not only transport and administration, but also local laws, holidays and cultural customs.
Holidays and local regulations can have direct consequences for customs clearance, transport, delivery and government procedures.
Anyone who plans these factors in time will avoid delays, storage costs or legal problems upon arrival in the new country.

It is therefore essential to adapt the relocation plan to the calendar, legislation and practical circumstances of both the country of departure and destination.

Legal and logistical framework

International moves are subject to various European and national rules that affect implementation, customs clearance and working conditions. Important frameworks are:

• Union Customs Code (UCC – Regulation (EU) No. 952/2013) – determines when customs and border posts are open and which documents are required for import or export;
• Directive 2003/88/EC (Working Time Directive) – regulates working hours and rest days for drivers and movers within the EU;
• CMR Convention (1956) – contains provisions on transport delays and liability for delays;
• National public holiday legislation per country – determines closure of government services, customs offices and companies;
• Local traffic and driving bans – such as weekend bans or environmental zones for trucks;
• Religious or cultural days of rest – such as Ramadan, Easter or national memorial days.

A professional moving company takes these factors into account when planning to prevent transports from getting stuck or documents not being processed in time.

Impact of Holidays on Moving Planning

1. Limited Availability of Services

During holidays, customs, municipal offices, banks and insurers are often closed.
Moving companies, transporters and storage locations also have limited hours.
Without proper coordination, this can lead to:

• delayed customs clearance of containers;
• increasing storage costs;
• exceeding deadlines with customs or tax authorities.

2. Transport Bans and Driving Restrictions

In many European countries, there are traffic restrictions for trucks during weekends and holidays.
For example:

• Germany: driving ban on Sundays and public holidays from 00:00–22:00;
• France: driving ban on Saturdays from 22:00 and Sundays until 22:00;
• Austria, Italy and Spain: similar weekend bans with exceptions for moving trucks with special permits.

Practical example:
A moving truck departs from the Netherlands to Spain on Good Friday.
Due to the Spanish driving ban during Semana Santa, the driver can only unload three days later, which delays delivery and incurs additional storage costs.

Local rules and administrative procedures

In addition to public holidays, local rules and obligations also determine the moving planning.

A good moving partner knows these rules and adjusts the route, timing and permits accordingly.

Recommended planning around holidays

A practical moving plan takes into account the following points:

1. Analyze the holiday calendar of the destination country
   Check national and religious holidays at least three months in advance via official sources (embassy or government sites).
2. Plan transport 3–5 days before or after holidays
   This prevents congestion at border crossings or in ports.
3. Reserve storage space as a buffer
   If transport is delayed due to holidays, temporary storage can offer a solution (see article Make use of storage facilities abroad).
4. Check permits and working hours
   In some countries, prior permission is required to load or unload on Sundays or holidays.
5. Take into account limited services for emigration formalities
   Embassies, notary services and insurance offices are often closed around national holidays or New Year's Eve.

Holidays and local rules per region

Legal and contractual consequences

Delay risks due to holidays or local rules usually fall under the category of force majeure.
According to the CMR Convention (Art. 17 paragraph 2), the carrier is not liable for delays if they are the result of legal restrictions or holidays.
However, it is advisable that:

• the moving company explicitly states in the quotation or transport agreement that holidays have been taken into account in the planning;
• the customer confirms the expected delivery date with knowledge of local circumstances;
• any storage or waiting time costs are contractually agreed upon.

Cultural and practical factors

In addition to legal rules, cultural customs also play a role.
In many countries, there are unwritten rules about working hours, politeness and ways of dealing with authorities.

Examples:

• Southern Europe: delivery during siesta times (13:00–17:00) is not appreciated;
• Middle East: during Ramadan, work is often limited to the morning hours;
• Scandinavia: strict adherence to working hours; overtime is often prohibited without permission;
• Asia: during festive periods (e.g. Chinese New Year) the entire logistics chain is at a standstill for 1–2 weeks.

A moving company with local representatives takes these cultural aspects into account and thereby prevents misunderstandings or unnecessary tensions upon delivery.

Practical example

Example:
A Dutch family is moving to Portugal.
The moving date was originally in the week of June 10, Portugal Day.
Thanks to timely coordination with the moving company, the transport is postponed to the following week, making customs and local authorities accessible.
The household effects are cleared and delivered without delay.

Role of quote.nl

Through the independent quotation platform quote.nl, customers can compare international moving companies and customs advisors who have experience with:

• local holidays and transport restrictions;
• adjusted working hours in the destination country;
• collaboration with local storage and delivery partners;
• knowledge of cultural customs and forms of communication.

This allows users to have a relocation plan drawn up that is not only legally binding, but also culturally and logistically realistic.

Conclusion

Holidays and local rules are often underestimated factors in international removals.
They can affect transport, customs and delivery and lead to unexpected delays or costs.
A good relocation plan therefore takes into account national and religious holidays, local driving bans, administrative closing days and cultural customs.
Anyone who integrates these aspects into the relocation planning in good time – ideally together with a recognized moving company – ensures a smooth, legally correct and respectful transition to the new country of residence.

Evaluate the process of your international move after completion

An international move does not end once the contents have been delivered.
The evaluation of the moving process is an essential final piece that provides insight into the quality of service, compliance with legal obligations and effectiveness of the preparation.
By systematically evaluating — both logistically, administratively and legally — it can be determined what went well, where there is room for improvement and whether all documents have been processed correctly.

A thorough evaluation prevents repeat errors in future moves and helps to safely complete contractual obligations with moving companies, insurers and government agencies.

Legal and administrative framework

After completion of the move, certain obligations and rights remain.
These fall under different regulatory domains:

• CMR Convention (1956) – determines liability and complaint periods for international road transport;
• Union Customs Code (UCC – Regulation (EU) No 952/2013) – regulates term monitoring at customs warehouses and definitive import of removal goods;
• Income Tax Act (AWR, art. 8) – declaration obligation via M-form after emigration;
• Health Insurance Act / Social Security Legislation – check on termination or adjustment of insurance after departure;
• General Data Protection Regulation (GDPR) – retention periods and destruction of personal data after use;
• Civil Code Book 6, art. 89 – obligation to complain in case of damage or defect within a reasonable period.

These provisions form the legal framework within which an evaluation should be carried out carefully.

Purpose of an Evaluation After the Move

1. Verification of legal and administrative completion
   Determining whether all documents, customs declarations, exemptions, insurance claims and tax returns have been completed correctly.
2. Quality assessment of relocation partners
   Assessing moving company, transporters, storage partners and advisors on punctuality, communication and compliance with contractual agreements.
3. Risk analysis and learning effect
   Identifying bottlenecks to better organize future relocations.

Phased evaluation

A structured evaluation can be carried out in three phases:
(1) immediately after delivery, (2) within 30 days, and (3) after full administrative completion.

Phase 1 – Immediately after delivery (day of arrival)

Practical example:
Upon delivery in Spain, a family notices scratches on furniture. The damage is photographed immediately and reported within 24 hours, allowing the insurer to process the claim without any problems.

Phase 2 – Within 30 days of delivery

Phase 3 – After full completion (within 3 months)

Legal and financial completion

1. Damage or loss reports

According to the CMR Convention (art. 30), damage to the contents:

• must be reported immediately upon delivery (visible damage);
• must be reported in writing within 7 days of delivery (invisible damage).
  After that, the right to compensation expires.

2. Customs and exemption

When moving outside the EU, check whether the removal goods scheme has been applied correctly.
If the goods were temporarily stored, definitive import must take place within the set period (usually 12 months).

3. Tax and insurance

• Check whether the M-form declaration has been submitted;
• Confirm that insurances have been correctly transferred to the new country;
• Check for any refund of premiums or double payments.

Qualitative Evaluation

In addition to legal aspects, it is important to also assess operational factors.

Digital evaluation and archiving

Professional moving companies often offer a digital evaluation portal where customers can upload their experiences, documentation and any claims.
The benefits of this are:

• centralized communication;
• traceable handling;
• automatic archiving according to GDPR regulations;
• proof in case of later disputes.

Tip: Keep all digital documents (invoices, insurance papers, correspondence) for at least 7 years for possible tax or legal audits.

Improvement of future relocations

An evaluation serves not only as a conclusion, but also as a learning process.
By analyzing bottlenecks, future relocations can be organized more efficiently and legally stronger.

Important points for improvement may include:

• timely application for documents or visas;
• better coordination between transport and storage;
• choice of a moving company with its own customs warehouse;
• extra insurance for valuable goods;
• early coordination of holidays and local regulations.

Documenting these insights is valuable for future international relocations or reassignments.

Role of jeofferte.nl

Via the independent quotation platform jeofferte.nl, customers can after their move:

• share experiences with recognized moving companies;
• assess the handling of their move for quality and compliance;
• compare new quotes for additional services (storage, insurance, aftercare);
• get advice on legal and tax follow-up steps.

This transparent feedback helps both users and moving companies to structurally improve the quality of international moves.

Conclusion

An international move is only fully completed when the evaluation and completion phase has also been carefully carried out.
By legally, administratively and practically assessing the process afterwards, errors can be prevented and future processes can be optimized.
Evaluating the collaboration with moving companies, customs agencies and advisors also provides certainty that all obligations have been met.

A thorough aftercare phase is therefore not a formality, but an indispensable step in a professional, transparent and legally sound moving process.